Virtual Assistants: The Secret to Scaling Your Small Business

Running a small business is no small feat. You’re juggling everything—managing clients, overseeing operations, responding to emails, and still trying to find time to grow your business. We know the struggle because we’re small business owners ourselves.

That’s why we believe every entrepreneur needs a dedicated executive assistant—someone who can take on the heavy lifting of your daily tasks so you can focus on what really matters. But here’s the thing: not all assistants are created equal. At Find Staff, we specialize in outsourcing dedicated executive assistants who become an integral part of your team and your success.

What Do We Mean by Outsourcing?

Outsourcing simply means hiring someone outside your business to handle tasks that don’t need to be done in-house. But with Find Staff, outsourcing goes beyond hiring someone for a few hours here and there.

We connect you with dedicated, full-time executive assistants who work exclusively for your business. They’re not juggling multiple clients—they’re focused on your needs, your goals, and your success.

What is an EOR, and Why is Find Staff Better?

If you’ve never heard of an Employer of Record (EOR), you’re not alone—it’s not exactly small-business-owner jargon. An EOR is a third party that legally employs your remote workers on your behalf. They handle things like payroll, compliance with local labor laws, and taxes so you don’t have to.

Here’s where Find Staff stands out:

• We Handle Recruitment: Most EORs step in after you’ve found the talent. We take it a step further by finding, vetting, and presenting only the best candidates for your role.
• A Partner in Growth: From sourcing to onboarding to ongoing compliance, we’re with you every step of the way.
• More Than Admin Work: We don’t just handle the logistics—we help you build a team that feels like an extension of your business.

Virtual Assistants vs. Executive Assistants: What’s the Difference?

If you’ve heard the term “virtual assistant,” you might picture someone who handles a few admin tasks like answering emails or managing a calendar. While that can be helpful, it’s not the full picture of what we offer.

Here’s a quick comparison:

Virtual Assistants (VAs):

• Focus on routine tasks and one-off projects.
• Typically work for multiple clients simultaneously.
• React to instructions rather than proactively managing your workload.

Executive Assistants (EAs):

• Offer high-level, strategic support tailored to your needs.
• Work full-time and exclusively for your business.
• Anticipate needs, solve problems, and manage complex workflows.

💡 Why We Recommend Executive Assistants: Small business owners need more than task-doers. They need a partner who can prioritize, strategize, and keep things moving forward.

Why a Dedicated Executive Assistant is a Game-Changer

1. You’ll Finally Have Time to Focus on Growth

Your time is valuable. Why spend it booking travel or sorting emails? A dedicated executive assistant can handle the day-to-day tasks, freeing you up to focus on growing your business and making strategic decisions.

💡 True Story: Two of our co-founders rely on full-time executive assistants. Their assistants aren’t just helpful—they’re critical to keeping everything on track and ensuring their businesses thrive.

2. Save Money Without Sacrificing Quality

Hiring a local, full-time assistant can be expensive when you factor in salaries, benefits, and office space. By outsourcing through Find Staff, you get the same (or better) quality at a fraction of the cost.

💡 Pro Tip: Many of our clients save up to 40% on staffing costs by outsourcing to regions like the Philippines and Serbia, where we’ve built a reputation as a fair and trusted employer.

3. Access Top-Tier Talent

At Find Staff, we’re proud to attract the best of the best. For every job we post, we receive over 500+ applications, and we carefully vet candidates to ensure they:

• Speak fluent English (and often other languages).
• Hold bachelor’s or master’s degrees.
• Have years of experience in their fields.

4. Flexibility to Scale Your Business

Whether you’re navigating a seasonal rush or planning for long-term growth, outsourcing a dedicated executive assistant gives you the flexibility to adapt without the stress of traditional hiring.

How to Get Started with a Dedicated Executive Assistant

Here’s how it works with Find Staff:

1. We Learn About Your Needs: We’ll work with you to define the role, responsibilities, and skills you’re looking for.
2. We Find Top Talent: Our team vets hundreds of candidates to find the best fit for your business.
3. You Make the Final Call: Review our top picks, interview them, and choose the perfect assistant for your needs.
4. We Handle the Rest: From onboarding to payroll and compliance, we take care of the details so you can focus on results.

FAQs About Outsourcing Executive Assistants

1. How much can I save by outsourcing an executive assistant? Most clients save 30-40% compared to hiring locally. Outsourcing eliminates the need for office space, benefits, and other overhead costs.
2. Is outsourcing secure? Absolutely. All our assistants sign NDAs, and we follow strict security protocols to protect your sensitive information.
3. What kind of tasks can an executive assistant handle? Anything from email and calendar management to project coordination, client communication, and beyond.
4. Can I hire someone part-time? We focus on full-time, dedicated assistants because we believe it’s the best way to ensure loyalty, consistency, and real results for your business.
5. What is the role of an executive assistant in a small business? Executive assistants provide high-level support by managing schedules, coordinating projects, and handling administrative tasks, allowing business owners to focus on strategic growth.
6. What is the difference between an executive assistant and a personal assistant? A personal assistant typically focuses on personal errands and tasks, while an executive assistant provides professional, business-focused support like project management and team coordination.
7. How does Find Staff ensure quality when hiring executive assistants? We vet candidates rigorously, looking at qualifications, experience, and communication skills, and present only the best options to our clients.
8. How long does it take to hire an executive assistant through Find Staff? Our streamlined process typically takes a few weeks, from understanding your needs to onboarding the assistant.
9. How do I communicate effectively with a remote executive assistant? Using tools like Slack, Zoom, and Asana ensures seamless communication and collaboration, no matter where your assistant is located.
10. How can I onboard a remote executive assistant successfully? Provide clear instructions, establish expectations, and use tools for task management to ensure a smooth transition.

Ready to Take the Leap?

Hiring a dedicated executive assistant isn’t just about getting help—it’s about investing in your business’s future.

Let Find Staff help you scale smarter, not harder. Contact us today to find the perfect assistant to take your business to the next level.